Distributor Procurement & Goods Receipt Notes (GRN)
RxPlix's purchase module covers distributor orders, Goods Receipt Notes (GRN), supplier bills, returns, credit notes & multi-bill payment settlement.
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Purchase Management: From Order to Credit Note, Fully Tracked
RxPlix's purchase module covers distributor orders, Goods Receipt Notes (GRN), supplier bills, returns, credit notes & multi-bill payment settlement.
Procurement Deserves the Same Structure as Counter Sales
Pharmacies and medical stores manage constant incoming deliveries from dozens of pharmaceutical distributors and C&F agents every week. A purchase workflow running on loose paper bills, mental notes, and unverified deliveries invites compounding losses: unapplied distributor trade schemes, uncredited medicine returns, and inventory counts that never match the ledger.
RxPlix's Purchase Management module brings end-to-end structure to pharmacy procurement, connecting purchase orders, Goods Receipt Notes (GRN), vendor invoices, returns, and payment settlements into one unified workflow.
Purchase Orders: Structured Distributor Ordering
Item-Level PO Creation
Specify exact medicine molecules, pack sizes, target quantities, and pre-negotiated distributor rates.
Distributor-Linked Catalogs
Assign primary and secondary suppliers for every product in your inventory to ensure competitive pricing.
Delivery Verification Baseline
Match incoming stock deliveries against original purchase orders to catch quantity discrepancies instantly.
Purchase Bill & Goods Receipt Note (GRN)
GST-Compliant Ingestion
Record distributor purchase bills with proper HSN codes, CGST, SGST, and IGST breakdowns for accurate Input Tax Credit (ITC).
Automated Batch Stock Sync
Ingesting a purchase bill automatically updates shelf inventory with new batch numbers, expiry dates, and MRPs.
Trade Schemes & Free Quantity Tracking
Record 10+1 or 10+2 distributor free-goods schemes accurately without distorting per-unit purchase costs.
Purchase Return: Returning Damaged & Near-Expiry Stock
Return Linked to Original Bill
Link medicine returns directly back to the original distributor purchase invoice to verify purchase rate and batch validity.
Automatic Stock Ledger Deduction
Returned stock is deducted from active inventory immediately to prevent accidental counter dispensing.
Distributor Return Slips
Generate professional return documentation for delivery personnel with itemized batch details and reasons for return.
Vendor Credit Notes & Balance Reconciliation
Tied Credit Note Tracking
Reference distributor credit notes against specific returns or rate difference disputes.
Automated Supplier Ledger Updates
Credit note amounts are credited directly against the supplier's outstanding ledger balance.
Simplified Account Reconciliation
Export audit-ready supplier ledgers for smooth quarterly reconciliation with your chartered accountant.
Multi-Bill Payment Settlement
Single-Payment Multi-Bill Clearing
Apply a single bank transfer or cheque across multiple pending distributor invoices with automaticFIFO clearing.
Live Outstanding Balances
View real-time payables, payment due dates, and available credit periods across all pharmaceutical distributors.
1-Click GRN
Stock Ingestion
Ingesting supplier invoices automatically maps batches, expiry dates, and MRPs into active inventory.
100% Traceable
Vendor Credit Notes
Track supplier credit notes against damaged or near-expiry returns for flawless ledger reconciliation.
Multi-Bill
Payment Clearing
Apply single payments across multiple supplier bills with automatic FIFO clearing.
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