Batch-Wise Stock & Dynamic Pricing Engine
RxPlix tracks batch-wise pharmacy inventory, pricing, expiry dates, near-expiry alerts, and vendor-wise shortbook purchase orders — built for retail chemists.
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Inventory Management: Every Batch, Every Product, Fully Tracked
RxPlix tracks batch-wise pharmacy inventory, pricing, expiry dates, near-expiry alerts, and vendor-wise shortbook purchase orders — built for retail chemists.
Medicine Stock Isn't a Single Number — RxPlix Doesn't Treat It Like One
A retail pharmacy or medical store rarely holds just "100 strips" of Paracetamol — it holds multiple batches of that medicine, each with its own expiry date, manufacture date, distributor purchase rate, MRP, and margin percentage. Tracking inventory as a single flat number hides the critical detail that determines pharmacy profitability: which batch is expiring first, which distributor offered the highest margin, and which stock must be sold immediately before becoming a total loss.
RxPlix's Inventory Management is built around true batch-wise tracking, automated expiry controls, and intelligent reordering.
Product-Wise and Batch-Wise Inventory Tracking
Full Batch Detail Per Product
Every medicine in your catalog is broken down by batch number, tracking batch quantity, expiry date, manufacture date, purchase rate, MRP, and GST percentage independently.
Consolidated Product View
View aggregated total stock across all active batches, immediate next expiry date, and average purchase cost on a unified product dashboard.
Bulk Opening Stock Entry
Import initial store inventory seamlessly via Excel spreadsheets with automated barcode and batch mapping.
In/Out Stock Movement Ledger
Every stock change is permanently logged as an IN or OUT movement with exact user timestamps and transaction references.
Centralized Pricing Management Tied to Batches
Per-Batch MRP & Margins
Configure retail selling prices, distributor discounts, and trade margins per batch.
Automatic Price Enforcement at Counter
Whichever batch is selected during checkout, the exact pre-configured pricing and tax rate apply automatically.
Centralized Price Revision
Update selling prices and margin rules across product categories without editing individual stock records manually.
Inventory Ledger: Complete, Traceable Transaction History
Transaction-Level Audit Trail
Purchases (GRN), counter sales, returns, supplier credit notes, and damage adjustments recorded in an immutable ledger.
Full Traceability
Trace any current shelf stock figure back to the specific purchase orders and sales invoices that generated it.
Audit-Ready Compliance
Meet drug licensing compliance requirements with instant batch-level stock registers and movement reports.
30-60-90 Day Expiry Alerts & Prevention
Dynamic Expiry Buckets
Group upcoming expirations into 30, 60, and 90-day intervals so staff can prioritize near-expiry sales or initiate distributor returns.
FEFO Counter Enforcement
POS billing automatically prioritizes First-Expiry, First-Out (FEFO) batches to prevent aged stock accumulation.
Low Stock Threshold Alerts
Receive automatic visual warnings when fast-moving maintenance medicines drop below defined reorder points.
Shortbook: Structured Reorder Requests, Vendor by Vendor
Automated Shortbook Ingestion
Low-stock medicines and counter out-of-stock items are added to the digital Shortbook automatically.
Priority-Ranked Reordering
Categorize reorder requests by urgency (High, Medium, Normal) to prevent stockouts of critical medicines.
1-Click Vendor Purchase Order Generation
Group Shortbook items by authorized pharmaceutical distributors and generate vendor purchase orders with a single click.
30-60-90 Days
Expiry Bucket Views
Dynamic stock grouping catches expiring medicine batches months ahead for timely distributor returns.
100% Traceability
Transaction Ledger
Every purchase GRN, counter sale, credit note, and adjustment is logged chronologically in an immutable ledger.
Zero Stockouts
Automated Reorder Alerts
Instant notifications trigger when fast-moving maintenance medicines dip below minimum threshold levels.
Related RxPlix Modules
Prescription Management: Seamless Digital Prescription Flow from Clinical Systems to Pharmacy Dispensing
RxPlix ingests digital prescriptions flowing directly from connected outpatient clinics, doctor EMRs, and diagnostic setups into real-time pharmacy dispensing queues.
Sales Management: From Estimate to Receipt, Fully Tracked
RxPlix's sales module covers medicine estimates, GST counter invoices, payment receipts, customer returns, credit vouchers & multi-invoice settlement.
Purchase Management: From Order to Credit Note, Fully Tracked
RxPlix's purchase module covers distributor orders, Goods Receipt Notes (GRN), supplier bills, returns, credit notes & multi-bill payment settlement.
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